VSB Temporary on-call pay procedures as of August 13

Monday, August 14, 2017

The district has successfully migrated new functionality to Smart Find Express (SFE) and PeopleSoft so that hourly timesheet CUPE 15 employees can be paid without the requirement to complete a paper timesheet effective today!  The district will rely on verified SFE jobs to process your regular pay and a lot of your allowances. Continue reading for more information.



  1. Biweekly salaried employees have no changes to their timesheets and continue to complete paper forms and scan to timesheets@vsb.bc.ca for:

    1. Mileage

    2. Overtime

    3. Extra time worked

    4. Acting in Senior Capacity
       

  2. Temporary CUPE 15 with benefits

    1. Will now have two roles on their Smart Find Express (SFE) profile

      1. Substitute (current)

      2. Employee (new)

    2. Continue to call the SFE Office at 604-713-5177 or 604-713-5178 for all absences when in an assignment

      1. The new employee role will allow you to enter an “absence” for statutory holiday, gratuity, vacation and supplemental (bonus) vacation when not in an assignment

      2. A new SFE guide has been mailed to your home with a letter dated August 9 to communicate these changes.

    3. Will no longer complete a paper timesheet in order to get paid for most of your earnings effective August 13, 2017. 

    4. We will process pay tickets based on verified SFE job records beginning August 13, 2017.

    5. A new timesheet is available on the myvsb portal starting August 14, 2017 only for claiming learning improvement fund, healthcare allowance and overtime.  All other earnings will be processed by SFE job records.

    6. A personalized letter dated  August 9, 2017 has been mailed to your home address to communicate this information and enclosing a copy of the revised timesheet and new SFE guide.
       

  3. On call hourly CUPE 15 employees

    1. Will no longer complete a paper timesheet in order to get paid for most of your earnings effective August 13, 2017. 

    2. We will process pay tickets based on verified SFE job records beginning August 13, 2017.

    3. A new timesheet is available on the myvsb portal starting August 14, 2017 only for claiming learning improvement fund, healthcare allowance and overtime.  All other earnings will be processed by SFE job records.

    4. A personalized letter dated  August 9, 2017 has been mailed to your home address to communicate this information and enclosing a copy of the revised timesheet.

    5.  

  4. CUPE 15 Student workers

    1. Will complete a new revised paper timesheet available on myvsb portal starting August 14, 2017. 

    2. A personalized letter has been mailed to your home to communicate this information and provide you a copy of the new form.

 If you have any questions about these changes, please email employeeservices@vsb.bc.ca or call 604-713-5201.